Welcome to our services page! We are excited to offer you our virtual assistant services that can help you with various tasks related to your fitness business. Our team has years of experience in providing support to boutique fitness studios and we understand the importance of providing high-quality services to your clients while managing your business operations effectively.

Here are some of the basic tasks that you can outsource to Austin's VA

General Administrative Tasks

  • Manage your calendar and schedule appointments.
  • Confirm appointments via phone and email.
  • Create and manage paperwork and forms using cloud-based solutions.
  • Write emails and create templates for regular communication with clients.
  • Handle data entry tasks.
  • Proofread and schedule emails, blog posts, and social media posts.
  • Create graphics on Canva to promote your business and services.
  • Create and send weekly team updates, including announcements, schedules, and shout-outs.
  • Create and order business cards to promote your business.


  • Create weekly, monthly, and quarterly financial reports to track your business performance.

Current Client Tasks

  • Check-in on current clients to ensure they are satisfied with your services.
  • Run accountability programs to keep clients motivated and engaged.
  • Oversee new client onboarding to ensure a smooth transition.
  • Assemble new client welcome packages and mail them to your clients.
  • Manage the client card system to keep track of birthdays, anniversaries, and milestones.
  • Keep up-to-date client records related to health history and liability.
  • Create a weekly members-only newsletter to keep clients informed and engaged.
  • Draft client spotlights and gather testimonials and reviews to showcase your business.
  • Keep all clients up to date in CRM software like Zoho or Onboard me.
  • Prep and assist with transformation challenges to keep clients motivated and engaged.

Social Media & Other Platforms

  • Manage your Facebook fan page by creating and scheduling regular posts and messages.
  • Manage your Instagram page by creating and scheduling regular posts and messages.
  • Manage your Facebook groups with challenges to keep your clients engaged.
  • Post "shout-outs" for birthdays, special occasions, and achievements to show your appreciation for your clients.
  • Create Facebook events to promote your business.
  • Manage your YouTube account by creating and scheduling regular videos.
  • Create meet-up events to connect with potential clients and promote your business.

Online/Web Tasks

  • Manage your Google Docs and organize your business documents.
  • Create surveys to gather feedback from clients and prospects.
  • Gather survey results and compile data to make informed business decisions.
  • Create new email lists to target specific groups of clients.
  • Update your website and domains as needed to keep your online presence up to date.


  • Keep an up-to-date events calendar to ensure you don't miss any important dates.
  • Manage a client "library" of resources to provide value to your clients.
  • Research motivational graphics and quotes to inspire your clients.
  • Research articles and content to keep your clients informed and engaged.
This is just a sample list of the services we offer, and you can pick and choose based on your needs. At the end of the day, we want to help you focus on delivering results for your clients and growing your business. Let us handle the administrative tasks so that you can focus on what you do best – helping your clients achieve their fitness goals. Contact us today to learn more about our virtual assistant services!